INFORMATION TECHNOLOGY AND ADMINISTRATIVE MANAGEMENT

Administrative processes are repetitively required to be regularly reviewed and upgraded. A good administrative manager can add value to the company by challenging the efficiency and reliability of procedures that have been running for a period of time whilst striving to look for continuing improvements and identifying and cutting out any outdate practices. With the speed of change in business today the manager has to value the people who are expected to operate often complex systems.

Whilst ever improving software aids all aspects of administration, it has to be remembered it is just a tool for collection and dissemination of data. The information produced needs to be clear and concise to be of value to a manager. Many quality controls have been put in place by companies over recent years and should not just be viewed as just another paper pushing exercise”. If controls are not working then it is up to the company to review why the procedure was implemented in the first place. In the drive for efficiency if the implementation of a new procedure prevents the staff member from actually getting on with the job, impedes production or hampers service output, then obviously rethinking the whole strategy is part of the administrative process.

Recent controversial thinking in some quarters suggests that highly trained freelancers and software may replace administrative managers within organizations. With the increasing use of tele-workers and outsourcing by companies the role of the administrative manager becomes even more necessary than ever before. We therefore have to ensure that all administrative managers are given the essential training required to be able to make the best use of their own technical skills and those of their staff to full potential.

The 1990’s saw most office functions being revolutionized by the improvements in information technology. To keep pace with business changes each individual needs to keep their management skills up to date to ensure their continued employability. Without any doubt, computers have increased efficiency by simplifying operations and further in 21st century we have seen a dramatically increase in web based operation which give the ability for employees to work from remote locations with complete monitoring. Most companies are shifting on web based centralize system which only require few good systems, thus saving much of the cost but placing a much more proficient system. The more committed and happy the staff, the more productive the company.

All companies and organizations are only as good as the people they employ. If an organization has to run “lean and mean” then the selection and recruitment of the right administrative manager, who can make the best use of the tools at his or her disposal, is truly a valuable asset. There will always be a necessity for good administration in any organization; the American government is run by “The Administration”. In the UK there is not a great deal of importance placed on the use of the word “administration”, but which company can be successful without its existence?

Advantages of Having a Website for Small Businesses.

Many people having small or Mid size business thing a website is not for them:

"It's more of a headache than it's worth."

"Probably just another expense."

"My customers might not even look at it."

"It's just a local business."

Well, every business small to large can benefit from a website, be it only a simple 3 to 5 pages website covering all the basics: a home page, you company information, a page with product & service details, contact information, and perhaps information about the types of clients you serve or testimonials from happy clients.

A simple website with number of benefits to you company, such as:

1. Convenient for new people to learn more about you. 

When you go out networking and meet a new prospect, how can they get more information about you? Calling to follow up—along with leaving voice mails and playing phone tag—is certainly more work for many new contacts than just jumping online. Visiting your website may help a new prospect to learn more about you, easily, on their terms. And that may help you convert more leads to sales.

2. Making updates easier and less expensive than printed materials. Instead of updating text, redesigning a marketing piece, trying to make new copy fit the new layout, and then printing (and paying for) new material, all you have to do is rewrite your copy and integrate it into your website.

You may even be able to update your own website. (I recommend Adobe Contribute as a way to easily update most HTML-based websites). This takes the need for a designer to update your site out of the equation. Updating your site yourself makes it easy and inexpensive to ensure that your website is always accurate and you never have to apologize for it being outdated.

3. Providing a place for all the information you need to answer prospects' questions. Printed materials limit the amount of space that you can devote to text, product photos, or informational graphics. A web page can include more content than would fit on a letter-sized piece of paper, especially because readers can scroll down if you have more to say. It doesn't take a significantly larger investment to add two pages, rather than one, to a website. This is not to say that your website should go on forever, but you can take the real estate you need without worrying about the cost involved in printing a larger format document or more pages.

4. Making your company look professional and established, while extending your brand. A website can help your business make a full and positive first impression. Instead of prospects who are disappointed that it's difficult to find out more about your business, you'll have happy potential customers who can easily get their questions answered. And if they get those answers from an attractive, well-written, easy-to-use website, they are more likely to form a good opinion of your company. That good opinion can go a long way toward making a new prospect feel comfortable about your expertise and credibility and want to hire you.

5. Helping you find and connect with new clients. Creating a website can extend your marketing reach beyond your city—and sometimes outside of your own country. If you have a product or service that you can deliver over the phone, online, or even by mail, you can open up new territories that you'd otherwise have to reach by direct mail. Just think of all the new clients who could become available to you.

And through search engine optimization, your website can be there when your prospect is actually looking for the product or service you offer. It's easier to make a sale to a prospect that wants or needs what you offer rather than trying to convince them that they need what you have.

6. Enabling you to hit the business goal you're reaching for. For example, your website can also help you sell products and services with an online shopping cart, grow your contact list through a newsletter sign-up, answer journalists' questions through a press room, or educate potential clients through an articles section. There are many other things that a website can do for you—so talk to your designer about your specific business goals and creating a website that will get you there.

These are just a few of the benefits your business can gain from a website. Of course, it takes an investment of time and money to get a website designed, coded, hosted, and occasionally maintained. But when you think of the project in terms of the payback you'll get, you can see that creating a simple website is well worth the effort. For more help or suggestion contact SyncTech Solutions (www.synctechsol.com) a reliable web development company.